Healthcare Security Review|Security|US-Based Team

Medical Records to Excel
Secure Healthcare Extraction

Extract patient data, billing codes, and clinical information from healthcare documents. Secure and accurate.

Compliance review before PHI
256-bit Encryption
Auto-delete after 7 days
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Healthcare Security

Plan PHI Handling Before Upload

Healthcare files can contain PHI. Contact us before uploading so we can confirm scope, safeguards, and whether the project is appropriate for our intake process.

Compliance Review Available

If your workflow involves PHI, contact us first. We will review requirements before any files are transmitted.

US-Based Team Only

No offshore processing. Your sensitive healthcare data is handled exclusively by trained US-based professionals.

Encrypted Storage

256-bit AES encryption at rest and TLS 1.3 in transit. Military-grade protection for all healthcare documents.

Auto-Delete Policy

All files permanently deleted 7 days after delivery. No unnecessary data retention. Audit logs available.

Full Audit Trail

Complete access logs for compliance audits. Know exactly who accessed what, when, for regulatory requirements.

Full Security Details

Review our complete security practices, certifications, and compliance documentation.

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Document Types

Healthcare Documents We Process

From EOBs to clinical notes, we extract structured data from all major healthcare document formats.

EOBs

Explanation of Benefits

Extract payment details, patient responsibility, and adjustment codes

Medical Bills

Bills & Invoices

Itemized charges, procedure codes, and payment breakdowns

Lab Results

Laboratory Reports

Test values, reference ranges, and diagnostic information

Clinical Notes

With Proper Consent

Physician notes, visit summaries, and treatment records

Insurance Claims

CMS-1500 & UB-04

Claim forms, submission data, and reimbursement details

Patient Demographics

Registration Forms

Contact information, insurance details, and consent forms

Data Extraction

What We Extract

Every field that matters for your billing reconciliation, claims analysis, or compliance audits. Structured, normalized, and ready for your systems.

Patient Information

  • Patient identifiers
  • Demographics
  • Insurance info
  • Account numbers

Billing Codes

  • CPT codes
  • ICD-10 codes
  • HCPCS codes
  • Modifier codes

Service Details

  • Dates of service
  • Provider NPI
  • Facility codes
  • Place of service

Financial Data

  • Charges
  • Payments
  • Adjustments
  • Patient balance
XLS
eob_extracted.xlsx
Structured output
DOSCPTICD-10ChargePaid
01/15/2599213J06.9$185.00$148.00
01/15/2587880J06.9$45.00$36.00
01/16/2599214E11.9$250.00$200.00
3 rows extracted100% verified
Use Cases

Built for Healthcare Operations

From billing departments to research teams, our extraction serves critical healthcare workflows.

01

Medical Billing Reconciliation

Compare charges against payments, identify underpayments and denials, streamline revenue cycle management.

02

Claims Analysis

Aggregate claims data across payers for trend analysis, denial patterns, and reimbursement optimization.

03

Patient Record Digitization

Convert paper records and legacy PDFs into structured, searchable databases for modern EHR systems.

04

Research Data Compilation

Extract clinical data points from patient records for IRB-approved research studies and analytics.

05

Audit Preparation

Organize documentation for payer audits, compliance reviews, and regulatory examinations.

Enterprise-Grade Security

End-to-end encryption|Pre-upload compliance review|7-day auto-delete|No offshore processing
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Healthcare Pricing

Enterprise Tier Required

Healthcare data requires review before intake. Do not upload PHI until we confirm the right handling path.

Review Required

Enterprise Healthcare

For organizations handling PHI

Custompricing based on volume
72-hour standard turnaround
  • Pre-upload compliance review
  • Dedicated account manager
  • US-based team only
  • 256-bit encryption
  • Full audit trail
  • 7-day auto-delete
  • Priority support
  • Custom schema design
Request Healthcare Quote

Or email hello@dataconvertpro.com

View all pricing tiers for non-healthcare documents
FAQ

Security & Compliance Questions

Can I send documents that contain PHI?
Contact us before sending PHI. We review the workflow, required safeguards, and contractual requirements before accepting healthcare files.
Where is my data processed?
Healthcare projects are reviewed before intake so we can confirm who will access the files, where processing occurs, and whether the workflow is a fit.
How long do you retain healthcare files?
Standard retention is limited after delivery. For regulated healthcare work, retention and access logging are confirmed during the pre-upload review.
What encryption do you use?
We use 256-bit AES encryption for data at rest and TLS 1.3 for data in transit. Our infrastructure meets strong security requirements.
Can you provide audit trails?
For regulated workflows, we can discuss access logging and delivery requirements during the pre-upload review.
Do you handle clinical notes?
Clinical notes require pre-review. Do not upload them until we confirm the handling path and contractual requirements.
What about de-identified data?
If your data is properly de-identified according to HIPAA Safe Harbor or Expert Determination methods, it may qualify for our standard tiers. Contact us to discuss.
How quickly can you process healthcare documents?
Standard turnaround is 72 hours. Rush processing is available for time-sensitive needs. We work with your compliance requirements.
Healthcare Security Review

Ready to Scope
Healthcare Data Extraction?

Contact us first if your files include PHI. We will review scope and handling requirements before upload.

Request Healthcare Quote

Or email us directly at hello@dataconvertpro.com

Compliance Review Available
US-Based Team
Secure Handling
72hr Turnaround