Medical Records to Excel
HIPAA-Compliant Extraction
Extract patient data, billing codes, and clinical information from healthcare documents. Secure and accurate.
Your PHI is Protected
We understand healthcare compliance requirements. Every safeguard is in place to protect patient information.
BAA Available
We sign Business Associate Agreements before any PHI is transmitted. Required for HIPAA compliance.
US-Based Team Only
No offshore processing. Your sensitive healthcare data is handled exclusively by trained US-based professionals.
Encrypted Storage
256-bit AES encryption at rest and TLS 1.3 in transit. Military-grade protection for all healthcare documents.
Auto-Delete Policy
All files permanently deleted 7 days after delivery. No unnecessary data retention. Audit logs available.
Full Audit Trail
Complete access logs for compliance audits. Know exactly who accessed what, when, for regulatory requirements.
Full Security Details
Review our complete security practices, certifications, and compliance documentation.
Healthcare Documents We Process
From EOBs to clinical notes, we extract structured data from all major healthcare document formats.
EOBs
Explanation of Benefits
Extract payment details, patient responsibility, and adjustment codes
Medical Bills
Bills & Invoices
Itemized charges, procedure codes, and payment breakdowns
Lab Results
Laboratory Reports
Test values, reference ranges, and diagnostic information
Clinical Notes
With Proper Consent
Physician notes, visit summaries, and treatment records
Insurance Claims
CMS-1500 & UB-04
Claim forms, submission data, and reimbursement details
Patient Demographics
Registration Forms
Contact information, insurance details, and consent forms
What We Extract
Every field that matters for your billing reconciliation, claims analysis, or compliance audits. Structured, normalized, and ready for your systems.
Patient Information
- Patient identifiers
- Demographics
- Insurance info
- Account numbers
Billing Codes
- CPT codes
- ICD-10 codes
- HCPCS codes
- Modifier codes
Service Details
- Dates of service
- Provider NPI
- Facility codes
- Place of service
Financial Data
- Charges
- Payments
- Adjustments
- Patient balance
| DOS | CPT | ICD-10 | Charge | Paid |
|---|---|---|---|---|
| 01/15/25 | 99213 | J06.9 | $185.00 | $148.00 |
| 01/15/25 | 87880 | J06.9 | $45.00 | $36.00 |
| 01/16/25 | 99214 | E11.9 | $250.00 | $200.00 |
Built for Healthcare Operations
From billing departments to research teams, our extraction serves critical healthcare workflows.
Medical Billing Reconciliation
Compare charges against payments, identify underpayments and denials, streamline revenue cycle management.
Claims Analysis
Aggregate claims data across payers for trend analysis, denial patterns, and reimbursement optimization.
Patient Record Digitization
Convert paper records and legacy PDFs into structured, searchable databases for modern EHR systems.
Research Data Compilation
Extract clinical data points from patient records for IRB-approved research studies and analytics.
Audit Preparation
Organize documentation for payer audits, compliance reviews, and regulatory examinations.
Enterprise-Grade Security
Enterprise Tier Required
Healthcare data requires our highest security tier. Custom BAA included with every engagement.
Enterprise Healthcare
For organizations handling PHI
- Custom BAA included
- Dedicated account manager
- US-based team only
- 256-bit encryption
- Full audit trail
- 7-day auto-delete
- Priority support
- Custom schema design
Or email hello@dataconvertpro.com
Security & Compliance Questions
Do you sign Business Associate Agreements (BAAs)?
Where is my data processed?
How long do you retain healthcare files?
What encryption do you use?
Can you provide audit trails?
Do you handle clinical notes?
What about de-identified data?
How quickly can you process healthcare documents?
Ready for Secure
Healthcare Data Extraction?
Contact us for a HIPAA-compliant quote. BAA available immediately upon request.
Or email us directly at hello@dataconvertpro.com