Receipt Scanning Service
Expense Reports Made Easy
From shoeboxes of receipts to organized spreadsheets.
We handle the chaos. Faded thermal paper, crumpled coffee-stained receipts, foreign currencies, handwritten notes. Send us your mess, get back clean data.
We Handle the Worst Receipts
The ones that make scanner apps give up. The ones you have been dreading.
Faded Thermal Receipts
That receipt from 3 months ago is now barely visible. Our advanced OCR recovers data that standard scanners miss completely.
Crumpled, Torn, Coffee-Stained
Physical damage happens. We reconstruct partial data, fill gaps from context, and flag anything uncertain for your review.
Multiple Currencies
Business travel means EUR, GBP, JPY, and everything in between. We normalize all amounts with correct exchange rates and original values.
Handwritten Notes
Tip amounts, client names, expense purposes scrawled on receipts. Our human verifiers decode handwriting that software cannot.
Missing Merchant Info
Cryptic abbreviations, partial names, or just card terminal codes. We cross-reference and identify merchants for proper categorization.
Every Field, Captured
We do not just scan receipts. We extract structured, usable data ready for your accounting software.
Date & Time
Dec 15, 2024 • 2:34 PM
Merchant Name & Location
Starbucks • 123 Main St, NYC
Items Purchased
Line items with quantities
Subtotal, Tax, Tip, Total
$45.00 + $3.60 + $9.00 = $57.60
Payment Method
Visa ****4521
Receipt Number
TXN-2024121500347
Sample Output Preview
| Date | Merchant | Category | Subtotal | Tax | Tip | Total | Payment |
|---|---|---|---|---|---|---|---|
| 2024-12-15 | Uber Eats | Meals | $42.50 | $3.83 | $8.50 | $54.83 | Visa 4521 |
| 2024-12-14 | Delta Airlines | Travel | $485.00 | $0.00 | -- | $485.00 | Amex 1001 |
Built for Busy Professionals
Anyone who has better things to do than manually enter receipt data.
Small Business Owners
Stop spending weekends on expense reports. Send us your receipts, focus on growing your business.
Freelancers & Contractors
Track every deductible expense. Get organized data for quarterly taxes without the manual entry.
Accounting Firms
Process client receipts at scale. Deliver clean, categorized data that imports directly into their books.
Corporate Expense Teams
Handle employee expense submissions efficiently. Bulk processing with consistent formatting and categorization.
Tax Preparers
Prepare accurate expense documentation for clients. Every receipt organized and audit-ready.
Ready for Your Workflow
We deliver files formatted exactly how your accounting software expects them. No reformatting required.
Excel/CSV Categorized by Date
Clean spreadsheets organized chronologically with subtotals per month, quarter, or year.
Custom Category Mapping
Match your expense categories exactly. Meals, Travel, Supplies, Entertainment - your labels, your structure.
QuickBooks/Xero Import Ready
Formatted for direct import. Drop the file in and your expenses are booked.
Integrates With
Simple, Flat-Rate Pricing
No per-receipt surprises. Pick your tier based on volume.
Quick Convert
Up to 100 receipts
- Excel or CSV output
- Basic categorization
- Email delivery
Professional
Up to 500 receipts
- Human verification pass
- Custom category mapping
- QuickBooks/Xero ready
- Priority support
Enterprise
Unlimited receipts
- Dedicated account manager
- Custom schema design
- Multi-currency normalization
- Recurring discount available
Common Questions
Upload photos or scans through our secure portal, email them directly, or even mail physical receipts to us. We handle everything from smartphone photos to organized folders of PDFs.
Our human verification team reviews every receipt. For truly unreadable items, we flag them for your review and provide whatever partial data we could extract. You only pay for successfully processed receipts.
Absolutely. Send us your category list (or a sample of how you organize expenses) and we will map every receipt accordingly. Custom category mapping is included in Professional and Enterprise tiers.
We format files for direct import. In QuickBooks, go to Banking > Upload Transactions. In Xero, use the bank statement import. Our output matches the expected format exactly.
Yes. Files are encrypted in transit and at rest, processed by vetted team members only, and deleted within 7 days of delivery. NDA available on request for enterprise clients.
Stop Drowning in
Paper Receipts
Send us your shoebox of receipts. Get back a clean spreadsheet ready for your accountant, your expense report, or tax season.
Or email us directly at hello@dataconvertpro.com